The Client
The Sani/Ikos Group is one of the most recognizable chains of luxury hotels in Greece and abroad.
With its award-winning Ikos Resorts, known for the all-inclusive Infinite Lifestyle concept, the Group stands out for its exceptional hospitality, as well as its strong commitment to innovation and digital transformation.
The Challenge
The daily management of thousands of purchase invoices posed a significant obstacle to the efficient operation of the accounting department:
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Over 15,000 invoices processed manually every month
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700+ suppliers, each using different invoice formats
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Two languages (Greek & Spanish) and the need to support additional ones
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Delays in checks and postings that impacted financial reporting
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Frequent errors, leading to manual corrections and increased workload
The result? An accounting department struggling to keep pace with the Group’s growth.
The Solution
With the implementation of PaperEntry AI, invoice entry became fully automated.
Leveraging AI, LLM, NLP, and in-context learning technologies, the system recognizes and records invoices from any supplier, in any language — without the need for training or templates.
The Results
In just four months, the outcomes were impressive:
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Over 60,000 invoices processed
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85% automation, with minimal human intervention
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99% accuracy across all data fields
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90% reduction in processing time per invoice
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Month-end closing completed on the first working day (instead of two), with improved completeness and accuracy of balance sheets
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Employees gained more time for analysis and strategic tasks instead of data entry
What the Client Says
“We are particularly satisfied with PaperEntry AI, which has significantly enhanced both the accuracy and speed of our invoice entry process.
At the same time, we can now redirect our resources towards auditing procedures and other initiatives that support continuous development.
Our collaboration with the UTILIZE team stands out for its professionalism and deep expertise in the field.”Konstantinos Fountoukis, Sani/Ikos Group Account Payable Senior Manager
Conclusion
The selection of PaperEntry AI for a project of the Sani/Ikos Group’s scale serves as a best practice example in the digital transformation of accounting operations.
In just four months, the project demonstrated that investing in AI-driven automation for invoice processing:
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Minimizes errors
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Saves time and costs
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Enhances transparency and control
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Provides management with real-time financial insight
PaperEntry.AI has now become a key tool in the Group’s daily financial operations — and a foundation for further automation in the future.
Innovation
The innovation behind PaperEntry AI is powered by advanced Artificial Intelligence (AI) and Large Language Models (LLMs) that give the system the ability to understand natural language and interpret content semantically, beyond simple character recognition.
Thanks to Natural Language Processing (NLP) and in-context learning technologies, PaperEntry.AI:
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Understands the meaning and structure of each document, regardless of its format or language
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Interprets content like a human, identifying context and relationships within the text
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Adapts dynamically to new document types without the need for training or predefined templates
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Continuously improves its accuracy over time through ongoing learning mechanisms
This combination of technologies makes PaperEntry AI a truly “intelligent” document extraction and data entry solution — transforming documents into valuable business information with speed, precision, and consistency.
Learn more about PaperEntry AI here!
